Use These Three Techniques to Improve Quality
Product quality does not need to be subject to chance. There are ways
to ensure that your projects deliver high-quality products on a
consistent basis. Here are three things to keep in mind.
Stress That Quality is Everyone's Responsibility
The project manager has
overall responsibility for the quality management process. However,
project quality is really everyone's responsibility. All of the team,
including the customer, has a stake in ensuring that the deliverables
produced are of high quality. The entire team needs to take ownership of
their own work and ensure it is of high quality. Everyone is also responsible for surfacing
ideas for improvement to the processes used to create the deliverables.
Make
Sure Quality is a Mindset, Not an Event
On some projects, quality is
seen as a particular step in the process, or perhaps a series of
activities at the end of the process. However, to be effective, the team
needs to adopt a continuous quality mindset. The team members need to
take ownership of the deliverables that they produce and ensure that the
deliverables are built with quality when they are first created. They
also must not get defensive when others review their work. Team members
must realize that a quality process allows the entire project team to
produce quality deliverables with a minimal amount of errors and
rework.
Project quality starts with planning but the execution of
quality must be carried out throughout the project. A multifaceted
approach to quality will include the following items:
-
Establishing a Quality Management Plan early in the
project
-
Building quality into the team (training,
communication â¦)
-
Building quality into the work processes (analysis,
design, â¦)
-
Building quality into project management deliverables
-
Building quality into project deliverables
This multi-faceted and ongoing approach is the best way
to build quality deliverables on a consistent basis.
Use
quality control to validate the level of quality
It is true that everyone is
responsible for quality. However, quality cannot be assumed. It must be
validated. This is the purpose of quality control (also referred to as
inspection). Quality control activities are
focused on the overall quality of the deliverable being
produced. Depending on the type of project, the following activities are
examples of quality control activities.
-
Deliverable reviews / peer
reviews / technical reviews
-
Checklists to ensure that
deliverables are consistent and contain all the necessary
information.
-
Standards to ensure
consistency
-
Inspection of third-party
materials and deliverables
-
Product measurements and
comparison to targets
-
Structured methods to
ensure standard, proven processes are used
-
Testing of IT solutions
Everyone
on the team needs a quality mindset. The team needs good quality
processes. The team also needs to validate that the products do meet
quality expectations. This will result in high quality work on a
consistent basis.